If the originator is a non-service account, what must be done with the original signed copy?

• A. It should be destroyed
• B. It must be mailed to them
• C. It must be filed in the local office
• D. It should be scanned and emailed

Answer: (B)

When dealing with a non-service account, the original signed copy typically needs to be returned to the originator as a best practice for accountability and record-keeping. This ensures that the originator has the necessary documentation in their possession, which may be required for their records or for compliance with various standards and procedures. Mailing the signed copy allows for proper documentation of its return, which is crucial for maintaining chain of custody and ensuring that all parties involved have access to necessary information.

While options like destroying, filing, or scanning and emailing might seem practical under certain circumstances, they do not align with the standard requirements for handling original signed documents from non-service accounts. Destroying eliminates the record and accountability, filing in a local office may not fulfill the need for the originator to have their original, and merely scanning or emailing does not provide the originator with the physical document they may need for future reference.